Interactive advertising agency, providing combined web design/hosting, marketing, SEO and PPC services. Additional businesses included retail sales of customized Xbox controllers, retail office supply sales and a membership organization for high level/high profile executive & celebrity assistants.

Controller · April 2008 to March 2014
Responsible for all levels of accounting/bookkeeping duties, from monthly financials, cash flow reports, forecasting, budgeting and sales reporting as well as audit and tax reporting to CPA firm to billing, payables, general journals, bank and merchant reconciliations, loan amortizations, expense accruals, capital tables and pro forma reports for capital investment offerings.

Director of Operations · September 2009 to December 2013
Oversaw client services and administrative operations, to maximize efficiency, ensure smooth transitions during changes in executive staff. Member of executive management team, developing strategy, new product offerings, managing client retention and internal costs.

• Daily cash flow reporting with six week forecast for five entities
• Daily incoming revenue deposit reconciliation and forecast for three entities
• New client contract management and billing creation
• Manage payroll through Paychex/ADP for 20-30 employees
• Month-end close, prepaid and accrual entries and reconciliations
• Bank and merchant account reconciliations
• Loan amortizations and reconciliations
• Financial statement preparation and review
• Monthly financial forecasts covering three years for five entities
• Consolidating financial forecasts for five entities
• Annual audit and tax workpaper preparation
• Capital tables for 20+ investors
• Pro forma reports for capital investment offerings
• Supervision of up to three accounting/administrative personnel
• 401k plan and stock options management
• Health insurance management and annual review for best prices

• Created Accounts Receivable sub-ledger, identified and collected $25,000 of previously unknown past due balances
• Created contract revenue recognition sub-ledger to property report multi-year contract revenues for more accurate financial statements per GAAP
• Worked with sales staff to produce custom contracts for new clients
• Managed two accounting software conversions from Peachtree to Netsuite and later to Quickbooks and related billing and client/project management software, resulting in annual savings of $50,000
• Prepared multiple loan and SBA applications and documents for purchase of a 2 story office building resulting in obtaining $50,000 from the TARP program and the lowest interest rate the SBA had ever given
• Assisted with acquisition of customized xbox controller manufacturer/retailer and coordinated merger with competing advertising agency
• Managed two office moves in five years to reduce overhead costs for 20+ employees with uninterrupted customer service and minimal disruption
• Managed startup of new businesses, a membership organization for high-level executive and celebrity assistants with semi-annual conferences and a targeted niche retail office supplies

Primary Accounting Software: Peachtree, NetSuite ERP, Quickbooks Enterprise, Zoho, Braintree Gateway, Authorize.net and other cloud-based services.